SALARY RANGE: $50,000-$60,000 commensurate with experience
LOCATION: Hybrid remote. This position will be expected to report to Chesapeake Conservancy’s office in Annapolis, Maryland, at least two days per week and can work the remaining days remotely.
ABOUT THE CONSERVANCY: Chesapeake Conservancy is a non-profit organization based in Annapolis, Maryland. Our mission is to conserve and restore the natural and cultural resources of the Chesapeake Bay watershed for the enjoyment, education, and inspiration of this and future generations. We serve as a catalyst for change, advancing strong public and private partnerships, developing and using new technology, and empowering environmental stewardship.
The Conservancy offers a competitive employee benefits package that includes health, dental, and vision insurance, life insurance, disability insurance, paid vacation and sick leave, and participation in a retirement savings plan. Opportunities for advancement and professional development are available. This position will not support relocation assistance.
PRIMARY RESPONSIBILITY: The Assistant to the Executive Vice President serves as the key support staff person to the Executive Vice President of Programs. This individual coordinates meetings, calendars, and communications/correspondence for the EVP and provides the EVP with project management assistance. The Assistant also works in tandem with the Administration & Finance team to manage the Chesapeake Conservancy’s office.
This is a full-time exempt position eligible for full benefits. The incumbent will work 30 or 40 hours per week.
- Monitors emails for the Executive Vice President of Programs, elevating urgent and/or important messages to the EVP’s immediate attention when appropriate.
- Drafts and/or sends emails on behalf of the EVP.
- Maintains the EVP’s Chesapeake Conservancy calendar and coordinates all incoming and outgoing scheduling requests. Coordinates with the EVP’s other professional calendars.
- Assembles materials and coordinates with other staff members when necessary to prepare the EVP for upcoming meetings.
- Debriefs with the EVP after meetings when appropriate to manage follow-up tasks and ensure their timely completion.
- Assists the EVP with expense reports and reimbursement requests.
- Supports the Executive Vice President of Programs in prioritizing and planning project tasks and utilization of project resources.
- Schedules and coordinates regular project check-ins with internal and external project partners.
- Manages relationships with and expectations of internal and external project partners by evaluating needs, setting project milestones in coordination with the EVP, and establishing deliverable schedules.
- Assists the EVP with preparation of project budgets
- Manages office supplies, keeping inventory of current supply levels and placing orders when needed to replenish materials
- Keeps all areas of the office neat and organized
Other Duties as Assigned
- 3-5 years of administrative experience
- Some experience with project management
- High school diploma or GED, or equivalent work experience
- Excellent verbal and written communication skills
- Excellent attention to details
- Excellent organizational skills
- Ability to establish good rapport quickly with diverse stakeholders
- Professional demeanor and communications
- All Chesapeake Conservancy employees are required to be fully vaccinated for COVID-19
We are committed to being a diverse and welcoming workplace.
Chesapeake Conservancy is an equal opportunity employer. We do not discriminate on the basis of race, religion, national origin, color, age, sex, disability, veteran status, sexual orientation, genetic information, gender identity, refusal to submit to a genetic test or to make available genetic test results, or any other legally protected characteristic.
Chesapeake Conservancy understands that protecting and restoring the natural and cultural resources of the Chesapeake Bay watershed requires intentional commitment to inclusive practices and narratives within the conservation movement. Through our work we celebrate and elevate the people, places, and cultures of the region, especially by engaging underrepresented communities. Committing to the values of Diversity, Equity, Inclusion, and Justice is critical to achieve our vision of a Chesapeake that is healthy, accessible to everyone, and a place where people and wildlife thrive. To that end, we commit ourselves to Diversity, Equity, Inclusion, and Justice both in our programmatic priorities and our internal organizational development through inclusive recruitment of staff and board members, and fostering a diverse and inclusive culture.