The Chesapeake Bay Trust seeks a qualified candidate to serve as Program Assistant in the Outreach and Education Program Department. This position will assist the Trust with grant review, grant management, and grant tracking.  This person will be a key member of a sixteen-person staff. This is a full-time salary position (40 hours per week) that requires periodic evening and weekend work. The Assistant will report directly to the Director of Outreach & Education Programs.

The person in this position will spend approximately 80% of his or her time assisting the Outreach and Education team in advancing its mission, and approximately 20% of his or her time supporting the Trust in other avenues of work.  Specific duties include:

  • Assist in the management of grants that advance the Trust’s outreach and education goals, including the steps of: proposal review (programmatic and budgetary aspects), status and expense report review, grant revision requests, and final report/close-out.
  • Serve as the lead on grantee correspondence for the Outreach and Education team.
  • Prepare grant reports for staff and technical review committees.
  • Prepare queries of grant data as needed for a variety of purposes, such as funding partner requests, reports to the Board of Trustees, legislature, the Trust’s website, and more.
  • Provide support to a subset of not-for-profit organizations in the preparation of grant proposals and in the management of grant awards.
  • Support the Outreach and Education team with grantee outreach.
  • Assist the Outreach and Education team with event logistics, including review committee days and external events such as grantee workshops or symposia.
  • Assist the Outreach and Education team with special projects, such as grantee newsletters, social media posts, presentations, identification of demonstration photos.
  • Serve as lead on producing information about the Trust’s grant-making for certain audiences, such as quarterly grant lists for the legislature.
  • Support processing and site visits for the Prince George’s County Rain Check Rebate Program.
  • Serve as the support staff for the Chesapeake Conservation Corps program.
  • Support several administrative functions, such as tracking and recording grant and other payments.
  • Other projects as assigned.

Skills and Qualifications

  • Proficiency in the Microsoft Office suite of programs (especially Word and Excel) required.
  • Ability to tackle multiple tasks in a timely and effective manner required.
  • Excellent organizational skills and attention to detail required. The right candidate must be exceptionally thorough and detail-orientated.
  • Ability to work both independently and in team settings in an office environment required
  • Excellent written and oral communication skills required.
  • Experience with at least one database that illustrates ability to learn preferred, but not required.
  • Bachelor’s degree in an environment/natural resources field preferred.

Salary: $30,000-$35,000 with excellent benefits package including a professional development budget and opportunities.

Application Instructions and Deadline: Applications will begin to be reviewed on October 26th though the position will remain open until filled. Please send a resume and cover letter via email to and place “Program Assistant 4” in the subject line of the email. Your cover letter is the most important piece of your application: In your cover letter, please address your ability to accomplish the duties of the position as listed above.  Please do not simply list your previous experience.  What makes you a strong candidate for this position?

The Chesapeake Bay Trust provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, gender, sexual orientation, gender identity and expression, national origin, age or disability in accordance with applicable federal, state and local laws.   We encourage applications from people of color.