Office Operations and Budget Manager – Chesapeake Bay Foundation (Annapolis, MD)
February 4, 2022
The Chesapeake Bay Foundation seeks an Office Operations and Budget Manager in the Administration Department to be based at the Philip Merrill Environmental Center in Annapolis, MD.
THE CHESAPEAKE BAY FOUNDATION
Established in 1967, the Chesapeake Bay Foundation (CBF) is the largest regional nonprofit conservation organization dedicated to saving the Chesapeake Bay, its rivers and streams, and the wildlife that call it home through education, advocacy, litigation, and restoration. Since 2010, CBF has engaged in a focused effort to defend and implement the Chesapeake Clean Water Blueprint, a binding federal and state collaborative agreement aimed at reducing pollution to the science-based, legally-affirmed levels established by the U.S. Environmental Protection Agency (EPA). The Blueprint is expected to be fully implemented by 2025. If the states and the federal government achieve Blueprint goals, the Bay will finally—after decades of failed efforts—be removed from the Clean Water Act’s impaired waters list. Successfully implementing the Blueprint depends on a well-informed, engaged, active, and diverse constituency of members, advocates, and volunteers who speak up and take action to save the Bay.
CBF has a staff of approximately 210 employees working in offices in Annapolis, Maryland; Richmond and Virginia Beach, Virginia; Harrisburg, Pennsylvania; and Washington, D.C. as well as 15 field education program locations. Our staff and volunteer corps work throughout the region educating students and adults, advocating for clean water policies, restoring waterways, and litigating when necessary.
CBF’s headquarters office in Annapolis, Maryland is the Philip Merrill Environmental Center, the world’s first U.S. Green Build Council’s LEED platinum building. In 2014, CBF opened the Brock Environmental Center—one of the world’s most energy efficient, environmentally smart buildings—in Virginia Beach, Virginia.
CBF has an annual budget of approximately $30 million and is supported by over 300,000 members and e-subscribers. For more information on CBF, please visit cbf.org.
Administration’s mission is to significantly contribute to the improvement of the water quality of the Chesapeake Bay by providing a strong operations infrastructure for CBF staff. The mission is to develop and maintain procedures, systems, equipment, facilities, and property so that staff can work safely, efficiently, creatively, and productively to save the Bay.
CONTEXT OF THE POSITION
The Office Operations and Budget Manager works closely with the Director of Administration Operations in overseeing day-to-day office operations with a focus on supporting staff and the smooth and efficient operation of all office systems and equipment. Office Operations Manager is responsible for procuring equipment, office and equipment maintenance, improving processes, keeping staff updated and trained on AV, phone systems and office equipment. Works closely with IT and acts as a help desk for all office equipment and systems, as well as troubleshooting and training on computer software. Position is also responsible for coordinating budget entry and reporting for the Administration department. The Office Operations and Budget manager manages the Merrill Center Receptionist and works with the CBF State Office Managers to ensure they have the tools and training they need to manage office operations in the state and regional offices. Additionally, this position ensures consistency and efficiency across all offices and with all office supplies and equipment
Essential functions include:
- Supports office operations and training for all CBF offices.
- Coordinates budget process for the Administration Department; consolidates budget creations and forecasts and enters into Finance software. Provides regular budget reports to department budget team.
- Acts as a liaison between IT and office staff on all technology needs and training.
- Manages sustainable building tours for the Philip Merrill Environmental Center.
- Work to ensure that systems, organizational culture, and practices are aligned with CBF’s mission, values and commitments related to DEIJ.
- Develop and refine programs and activities to ensure equitable practices and support the development of a diverse and effective team.
- Ensure an inclusive working environments that supports diverse populations
PREFERRED PROFESSIONAL EXPERIENCE AND QUALIFICATIONS
Minimum of three years’ experience in a comparable position; excellent organizational and people skills; good communication and writing skills and able to work in a fast-paced environment; self-motivated and able to handle many duties at one time; good managerial skills and able to work and develop others as a team; advanced knowledge of Microsoft Office (including Word, PowerPoint, Excel, Publisher), graphics/desktop and Internet software knowledge helpful. Salary is commensurate with experience.
Ability to communicate effectively with people from diverse backgrounds and experiences. Ability to receive and give supportive feedback to foster equity and inclusion in working relationships. Ability to recognize, nurture, and learn from strengths in co-workers. Having flexibility to accomplish job responsibilities in several work environments, whether it be from home, on the road, or in an office.
Salary Range: $62,000 – $65,000
To apply, please send resume and cover letter through job posting on CBF website no later than February 4, 2022.
CBF offers a comprehensive benefits package to include: 20 vacation days, 10 sick days, 2 floating holidays, health, vision, dental, life insurance, and a 403(b) retirement plan with matching contribution.
CBF requires that all staff be fully vaccinated against COVID-19. The successful candidate will need to submit verification of vaccination or have a valid religious or medical reason not to be vaccinated.
WE ARE COMMITTED TO DIVERSITY, EQUITY, INCLUSION, AND JUSTICE
Just as biodiversity is the key to a thriving ecosystem, human diversity is the key to saving the Bay. Success depends on people from widely diverse backgrounds, cultures, ethnicities, identities, and races taking collective action. Clean water, clean air, and a safe environment are rights we all share.
To increase diversity, equity, inclusion, and justice, the Chesapeake Bay Foundation will:
- Recruit and retain a staff, board, and membership that reflect the diversity of people living within the Chesapeake Bay region;
- Strengthen and broaden the diversity of our partnerships;
- Celebrate and value the diversity of staff; and
- Fight to ensure that everyone has equal access to clean water, clean air, and a safe environment.
CBF is proud to be an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.