TITLE: Human Resources Consultant
CATEGORY: Temporary Contract (part-time / up to 10 hrs/week)
DATES OF SERVICE: Starting July 2021 (to coincide with the start of the organization’s fiscal year)
PROCESS FOR SUBMITTING PROPOSALS:
Please submit proposals with fee structure and resume to Lucy Mikhailova, Senior Vice President Finance and Human Relations, at email@example.com by July 1, 2021.
Historic Annapolis, the leading preservation and history organization for Maryland’s capital city, is seeking to hire a consultant to assist the organization with a variety of activities related to human resources. These include, but are not limited to, recruitment and hiring; integrating diversity, equity and inclusion into personnel practices; overseeing the performance evaluation process; arranging staff training sessions; making sure personnel records are up to date; advising on compensation; and assisting with any grievances, disciplinary actions, or staff departures that may arise. The consultant will report to the President/CEO and Senior Vice President Finance.
DUTIES AND RESPONSIBILITIES
- Related to policies and procedures for review and approval by the Board of Trustees:
- Draft new Hiring Policy; and
- Update existing Employee Handbook
- Arrange and oversee facilitation of staff training sessions to include, but not limited to, anti-bias education, sexual harassment, and emergency planning.
- Working with senior staff, manage the process for recruiting and hiring new positions, including writing job descriptions, posting positions, screening shortlist candidates, scheduling and assisting with interviews, and onboarding.
- Coordinate orientation for new employees on HR policies, internal procedures, and regulations.
- Ensure job descriptions are up-to-date and reviewed annually.
- Related to local, state and federal human resource regulations:
- Ensure that the organization is compliant with all and notices are communicated and posted as required by law.
- Provide staff with most up-to-date information as they relate to benefits and employee termination (unemployment options, insurance, etc.).
- Assist with completing paperwork and compliance reports as needed.
- Working with senior managers, ensure that annual department work plans are in place and support the organization’s strategic plan.
- Set standards for pay scales and recommendations for instituting merit increases based on skills/qualifications, performance reviews, market research, and financial health of the organization.
- Maintaining physical and digital files for employees and their documents, benefits, and attendance records.
- Oversee annual performance evaluation process, including updating and providing performance forms as needed, notifying all staff of deadlines, and ensuring timely completion.
- Provide counsel, suggest solutions, and serve as mediator when disciplinary action against employees is required and/or employee disputes arise.
- Provide timely answers and resolution to employee queries.
SKILLS, KNOWLEDGE AND EDUCATION
- A minimum of a bachelor’s degree in human resources, business, or another related field; master’s degree preferred.
- Previous experience in other HR or administrative positions; preferably more than 3 years.
- Working knowledge of diversity, equity and inclusion best practices in the workplace
- Knowledge of high-level administrative tasks and responsibilities.
- Excellent verbal and written communication skills.
- Advanced computer skills, including data entry, data processing, and presentation software.
- Ability to identify and problem-solve human resource issues in a timely manner.
- Leadership and coaching skills.
- Strong empathy and interpersonal skills.
- Detail-oriented with excellent organizational skills.
- Experience in conducting successful recruitment, orientation, and dismissal procedures.
- Well-versed in employment regulations and practices, including training, employment, and labor laws.
- Project, time management, and presentation skills.
Commensurate with skills and work experience.