Position Description: Chesapeake Conservancy seeks a Project Advisor to support our growing programming to accelerate farmland restoration in Pennsylvania. The Project Advisor will be responsible for collaborating with on-the-ground partners to complete project design, secure partner and landowner agreements, follow procurement guidelines, and ensure compliance with organizational and federal and state policies and procedures. Partner organizations will have the main responsibility of completing landowner outreach, identifying projects and completing the restoration projects. The Project Advisor will fill in gaps as needed as a technical liaison to partners. Work will include tracking deadlines for deliverables and funding, managing reimbursement and invoicing, and completing financial and narrative reports as required by funders. This position will provide essential project coordination leadership to ensure partner needs are met and successfully cultivate a growing partnership of local and regional nonprofits, engineering and contracting firms, and county, state, and federal government agencies. The Project Advisor will be co-located with a partner organization at their office in Selinsgrove, PA, along with other Chesapeake Conservancy staff.
Essential Duties and Responsibilities: Manages the daily planning, execution and tracking of restoration projects and contracts to ensure compliance with organizational and federal and state policies and procedures.
- Manages sub-awards and partner contracts to ensure grant deliverables, budgets, and timelines, with a focus on agricultural best management practice (BMP) implementation projects.
- Works with on-the-ground partners to ensure proper procurement protocols are followed for third-party transactions.
- Works with on-the-ground partners to ensure necessary documentation is accurate and secured per grant and cost-share program guidelines (e.g. landowner agreements are collected; necessary permit applications are submitted; engineering designs and BMP designs are compliant for each grant; and practices are certified when required by funder).
Coordination and technical support
- Provides regular and proactive communication and coordination among Conservancy staff, partners, and funders to ensure deliverables are completed on time and within budget.
- Provides technical review and evaluation of project proposals submitted through the Rapid Stream Delisting program.
- Assists partners as needed with all parts of the restoration process (e.g. ordering restoration project supplies and materials, scheduling contractors, etc.).
- Accurately and frequently updates tracking mechanisms to document project progress and challenges.
- Performs site visits with grantors and partners to ensure projects are satisfactorily completed and are designed to maximize efficiency of best management practices.
- Creates summary reporting information for each restoration project to update funders on progress.
- Understanding of agricultural restoration practices and best management practices design.
- Ability to communicate effectively to a wide variety of audiences including landowners, contractors, partner organizations, and the Conservancy’s financial team.
- Experience coordinating with multiple conservation organizations and maintaining continued communication.
- Minimum of 5 years’ experience of combined on-the-ground restoration experience and “full-cycle” grant process, taking a project from contracting through completion.
- Excellent attention to detail and the ability to manage and track workflows integrating programmatic, technical, and financial colleagues who serve as essential partners in delivering high-quality tracking and reporting.
- Chesapeake Conservancy is a fast-paced environment where self-initiative, epic collaboration, and teamwork are both valued and expected.
- Strong computer skills, in particular, working knowledge of Microsoft Office is required.
- All Chesapeake Conservancy employees are required to be fully vaccinated for COVID-19.
- Knowledge of accounting and financial software, Google Drive, and Esri’s ArcGIS suite of programs a plus.
- Experience with the full grant-cycle of state and federal restoration grant funding.
- Experience with Pennsylvania and/or federal prevailing wage processes.
Location: This is a hybrid position. The successful candidate will report 1-2 days per week to the Center for Environmental Education and Research at Chesapeake Conservancy’s partner organization, Susquehanna University in Selinsgrove, Pennsylvania. This position requires site visits throughout central Pennsylvania, primarily in the counties of Centre, Huntingdon, Union, and Lycoming with the potential to expand throughout the region. Anticipated travel 1 day per week. Travel expenses will be reimbursed. The applicant must possess a valid driver’s license in good standing and have access to reliable transportation.
Benefits: The Conservancy offers a competitive employee benefits package that includes health, dental, and vision insurance, life insurance, disability insurance, paid vacation and sick leave, participation in a retirement savings plan with an employer match, and an alternate work week. Opportunities for advancement and professional development are available. This position will not support relocation assistance.
Chesapeake Conservancy is a non-profit organization based in Annapolis, Maryland. We are a team of conservation entrepreneurs. We believe that the Chesapeake is a national treasure that should be accessible for everyone and a place where wildlife can thrive. We use technology to enhance the pace and quality of conservation, and we help build parks, trails and public access sites. In Pennsylvania, Chesapeake Conservancy provides backbone support & builds capacity for a partnership of over 40 restoration organizations as part of a coordinated effort to accelerate water quality and habitat improvements.
WE ARE COMMITTED TO BEING A DIVERSE & WELCOMING WORKPLACE:
Chesapeake Conservancy is an equal opportunity employer. We do not discriminate on the basis of race, religion, national origin, color, age, sex, disability, veteran status, sexual orientation, genetic information, gender identity, refusal to submit to a genetic test or to make available genetic test results, or any other legally protected characteristic.
Chesapeake Conservancy understands that protecting and restoring the natural and cultural resources of the Chesapeake Bay watershed requires intentional commitment to inclusive practices and narratives within the conservation movement. Through our work we celebrate and elevate the people, places, and cultures of the region, especially by engaging underrepresented communities. Committing to the values of Diversity, Equity, Inclusion, and Justice is critical to achieve our vision of a Chesapeake that is healthy, accessible to everyone, and a place where people and wildlife thrive. To that end, we commit ourselves to Diversity, Equity, Inclusion, and Justice both in our programmatic priorities and our internal organizational development through inclusive recruitment of staff and board members, and fostering a diverse and inclusive culture.