THE CHESAPEAKE BAY FOUNDATION
Established in 1967, the Chesapeake Bay Foundation (CBF) is the largest regional nonprofit conservation organization dedicated to saving the Chesapeake Bay, its rivers and streams, and the wildlife that call it home through education, advocacy, litigation, and restoration. Since 2010, CBF has engaged in a focused effort to defend and implement the Chesapeake Clean Water Blueprint, a binding federal and state collaborative agreement aimed at reducing pollution to the science-based, legally-affirmed levels established by the U.S. Environmental Protection Agency (EPA). The Blueprint is expected to be fully implemented by 2025. If the states and the federal government achieve Blueprint goals, the Bay will finally—after decades of failed efforts—be removed from the Clean Water Act’s impaired waters list. Successfully implementing the Blueprint depends on a well-informed, engaged, active, and diverse constituency of members, advocates, and volunteers who speak up and take action to save the Bay.
CBF has a staff of approximately 190 employees working in offices in Annapolis, Maryland; Richmond and Virginia Beach, Virginia; Harrisburg, Pennsylvania; and Washington, D.C. as well as 15 field education program locations. Our staff and volunteer corps work throughout the region educating students and adults, advocating for clean water policies, restoring waterways, and litigating when necessary.
CBF’s headquarters office in Annapolis, Maryland is the Philip Merrill Environmental Center, the world’s first U.S. Green Build Council’s LEED platinum building. In 2014, CBF opened the Brock Environmental Center—one of the world’s most energy efficient, environmentally smart buildings—in Virginia Beach, Virginia.
CBF has an annual budget of approximately $26 million and is supported by more than 275,000 members and e-subscribers. For more information on CBF, please visit cbf.org.
Essential functions include:
Assists with Event Production and Administration:
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Assist with the execution and administrative details for CBF’s signature event Bands in the Sand as well as other donor events as needed.
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Serve as the first point of contact for incoming calls and emails regarding events.
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Provide administrative support for events including, but not limited to:
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List preparation and management in Salesforce / MS Excel.
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RSVP and Sponsorship tracking.
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Preparation of contracts, invoices, acknowledgement letters and other event-related mailings.
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Fulfillment of ticket orders and production of all ticket-related mailings.
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Volunteer management and event day production
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Provide on-site event-day assistance, and logistical support as needed. Including but not limited to check-in, vendor relations, setup and clean up.
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Participate in the post-event evaluations, assisting in tracking the return on investment and cost-benefit analysis.
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Assist the Director of Stewardship and Events in follow-up and filing contractual arrangements as needed.
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Activities may be necessary outside normal office hours occasionally occur. Must be available June 7-10, 2019.
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Other duties as assigned.
PROFESSIONAL EXPERIENCE AND QUALIFICATIONS
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Prior experience with events and customer service or member/donor relations
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Excellent verbal and written communication skills
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Organized, and excellent attention to detail
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Excellent proofreading skills
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Demonstrated proficiency in Microsoft Windows applications, including Word, Excel, and Power Point and experience with data entry
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Proficiency in use of standard office equipment (phone, computer, copier/printer, scanner)
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Self-starter able to exercise discretion and independent judgment
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Team player with the ability to interface with all levels of staff and volunteers
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Willingness to identify opportunities within current processes and develop solutions
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Proven organizational, project management and community outreach skills
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Aptitude for learning new programs, skills and procedures
