CONTEXT OF THE POSITION
The Virginia Administrative and Outreach Assistant provides professional administrative support for Virginia Office staff as well as supports outreach efforts in the Central Virginia region.
Essential functions include:
- Perform general office administrative duties including screening and routing incoming phone calls; greeting visitors; processing mail and deliveries; maintaining office supplies and equipment; scheduling, setting up, and taking notes during meetings; making travel arrangements; maintaining files; keeping the physical office space neat and well-supplied; coordinating intern onboarding; preparing and editing correspondence; and acting as the IT liaison for the Richmond Office.
- Assist outreach team in a broad range of logistical responsibilities, including helping to organize and order supplies and other resources for volunteer restoration events, answering inquiries from volunteers, attending weekend and weeknight events as needed and on occasion, ensuring we promote our activities to diverse constituencies, and other activities.
- Assist in developing and conducting outreach to Richmond area universities, including volunteer recruitment, campus tabling, building database of contacts (both students and professors), and being main point of contact/organizer for alternative spring break programs
- Assist in developing and conducting outreach to Latinx communities in Central Virginia. including leading a VoiCeS class for Spanish speakers and engaging Spanish-speaking communities in restoration and advocacy activities.
- Help plan logistics for a variety of events including internal staff meetings, overnight staff retreats, offsite external events with donors, legislators, the general public, etc. This can include travel arrangements, lodging, event space rentals, set up, breakdown, coordinating caterers, engaging audio-visual technicians, securing contracts and permits required for events, etc.
- Train Virginia staff and act as a resource for them on use of all modules in our volunteer and event tracking database system, including queries, reports, events, and registration.
PREFERRED PROFESSIONAL EXPERIENCE AND QUALIFICATIONS
One year of experience in an administrative office setting, which includes contact with the public. Ability to learn and apply CBF’s procedures and to become familiar about CBF’s issues. Excellent oral and written communication skills needed. Proficient MS Office software (Word, Excel, PowerPoint, and Outlook). Spanish speaker preferred. We are seeking an enthusiastic and committed person to support our office staff and engage our local communities. This position will primarily work in the office and, on occasion, will be required to work some evenings and weekends.
Ability to communicate effectively with people from diverse backgrounds and experiences. Ability to receive and give supportive feedback to foster equity and inclusion in working relationships. Ability to recognize, nurture, and learn from strengths in co-workers. Having flexibility to accomplish job responsibilities in several work environments, whether it be from home, on the road, or in an office.
Salary Range: $40,000
To apply, please send resume and cover letter through job posting on CBF website no later than August 14, 2022.
CBF offers a comprehensive benefits package to include: 20 vacation days, 10 sick days, 2 floating holidays, health, vision, dental, life insurance, and a 403(b) retirement plan with matching contribution.
CBF requires that all staff be fully vaccinated against COVID-19. The successful candidate will need to submit verification of vaccination or have a valid religious or medical reason not to be vaccinated.
WE ARE COMMITTED TO DIVERSITY, EQUITY, INCLUSION, AND JUSTICE
Just as biodiversity is the key to a thriving ecosystem, human diversity is the key to saving the Bay. Success depends on people from widely diverse backgrounds, cultures, ethnicities, identities, and races taking collective action. Clean water, clean air, and a safe environment are rights we all share.
To increase diversity, equity, inclusion, and justice, the Chesapeake Bay Foundation will:
- Recruit and retain a staff, board, and membership that reflect the diversity of people living within the Chesapeake Bay region;
- Strengthen and broaden the diversity of our partnerships;
- Celebrate and value the diversity of staff; and
- Fight to ensure that everyone has equal access to clean water, clean air, and a safe environment.
CBF is proud to be an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.