TITLE: DEVELOPMENT AND ANNUAL FUND COORDINATOR
REPORTS TO: DIRECTOR OF INDIVIDUAL AND MAJOR GIFTS
OUR COMMITMENT TO DIVERSITY, EQUITY, INCLUSION AND JUSTICE
Chesapeake Conservancy understands that protecting and restoring the natural and cultural resources of the Chesapeake Bay watershed requires intentional commitment to inclusive practices and narratives within the conservation movement. Through our work we celebrate and elevate the people, places, and cultures of the region, especially by engaging underrepresented communities. Committing to the values of Diversity, Equity, Inclusion, and Justice is critical to achieve our vision of a Chesapeake that is healthy, accessible to everyone, and a place where people and wildlife thrive. To that end, we commit ourselves to Diversity, Equity, Inclusion, and Justice both in our programmatic priorities and our internal organizational development through inclusive recruitment of staff and board members and fostering a diverse and inclusive culture.
The Chesapeake Conservancy is an equal opportunity employer. We do not discriminate on the basis of race, religion, national origin, color, age, sex, disability, veteran status, sexual orientation, genetic information, gender identity, refusal to submit to a genetic test or to make available genetic test results, or any other legally protected characteristic.
MAJOR RESPONSIBILITIES
The annual fund coordinator is a highly flexible individual who works in close partnership with the director of individual and major gifts and development team to ensure that all aspects of the development office are run effectively, including gift processing and data management.
The coordinator’s primary responsibility is for development operations including oversight of direct mailings, electronic cultivation and solicitation vehicles. In addition, the coordinator will help administer the annual giving program under the direction of the director of individual gifts with an emphasis on increasing total annual giving and number of supporters.
ESSENTIAL FUNCTIONS:
- Manage and provide oversight for the constituent database and gift acknowledgment process. (50% of time)
- Manage the uploading and documenting of new gifts into DonorPerfect CRM.
- Develop all gift acknowledgement letters and works with development staff and CEO to ensure each gift’s recognition in a timely manner.
- Manage data input and reporting within DonorPerfect
- Update acknowledgement letters and assists development team staff with generating specialized letters.
- Work with contracted staff on updating DonorPerfect and documenting system protocols.
- Support the development and execution of the Annual Fund plan. (40% of time)
- In collaboration with the director of individual giving, the coordinator will help design and execute a fundraising plan for individual annual giving, with a focus on donors whose giving is less than $999 annually and those who give monthly.
- Write and produce regular constituent engagement messages, solicitations and acknowledgments.
- Support strong cultivation of donors to increase affinity both through in person and virtual events in consultation with the director of individual gifts.
- Assist with the implementation of various giving campaigns throughout the year including working with external partners, vendors and various communication platforms.
- Develop and implement effective donor stewardship plans.
- Make personal year-end solicitation calls.
- Conduct prospect research.
- Support various aspects of the Chesapeake the Beautiful comprehensive campaign.
- Support the development team in managing the pipeline of ongoing projects.
- Other duties as assigned (10% of time)
REQUIREMENTS:
- Associate’s degree in an appropriate field required. Bachelor’s preferred or 4 years of applicable work experience.
- Some level of direct experience with professional fundraising.
- Passion for environmental protection.
- Must be able to work in a fast-paced environment with shifting priorities.
- Proficiency with customer relationship management systems.
- Strong analytical skills and independent thought.
- Strong written and interpersonal communication skills.
- Ability to work well under deadline and juggle multiple projects simultaneously.
- Detail oriented.
- Strong sense of creativity.
- Must be well poised and possess a professional presence to interact with Board members, volunteers, and high-level donors.
- Ability to maintain confidentiality and adhere to the highest ethical standards.
- Ability to work some evenings and weekends No more than once a month.
- Commitment to the organization’s DEIJ principles.
COMPENSATION AND BENEFITS
This is a non-exempt, hourly position. The range for the hourly rate is $24.00 – $29.00 depending on relevant experience and/or education. The Conservancy offers a competitive employee benefits package that includes health, dental, and vision insurance, life insurance, disability insurance, paid vacation and sick leave, and participation in a retirement savings plan with an employer match. Opportunities for advancement and professional development are available.
ABOUT THE CHESAPEAKE CONSERVANCY
Chesapeake Conservancy is a nonprofit organization based in Annapolis, Maryland. We are a team of conservation entrepreneurs. We believe that the Chesapeake is a national treasure that should be accessible for everyone and a place where wildlife can thrive. We use technology to enhance the pace and quality of conservation, and we help build parks, trails and public access sites.
With global calls to protect 30% of land by 2030 as a climate solution, Chesapeake Conservancy uses artificial intelligence and groundbreaking data to accelerate progress in conserving landscapes vital to the Bay’s health and its cultural heritage while equitably connecting people to the Chesapeake.
Chesapeake Conservancy serves as a catalyst for change, advancing strong public and private partnerships, developing and using new technology and driving innovation throughout our work. We empower the conservation community with access to the latest data and technology.
