Responsible for identifying grant opportunities, preparing grant applications, securing grants of all types, and assisting in the management of approved grants for infrastructure projects. Grant Administrator works with the Department of Public Works, the Department of Planning & Zoning, the Recreation & Parks Department, and the Office of Emergency Management.

  • Administers the grants process throughout all stages including grant acquisition, administration, and close-out. This includes activities such as assessing grant opportunities and grant writing; tracking grant programmatic and financial activities, issuing reimbursement requests, and assuring that submitted documentation meets all City of Annapolis and legal requirements; and maintaining records for auditing purposes.
  • Provides technical data and interpretation of grants and funding requests to program managers and other supervisory personnel.
  • Maintains the database and physical grant files ensuring the accuracy and integrity of data as well as grantor relationship history.
  • Coordinates with project managers and procurement to ensure contracting methods and contract provisions comply with grantor requirements.
  • Oversees standard terms and conditions for grant award letters and agreements.
  • Trains staff on grants management process to include recordkeeping systems; ensures that protocols are executed properly; creates and edits software templates, code and reports.
  • Assists with required research pertinent to grant due diligence, ongoing review, and close-out analyses.
  • Collects, records, and evaluates data and prepares statistical and narrative reports and other documents in support of State and Federally-funded projects and other programs.
  • Works with assigned staff to coordinate and maintain grant cycle calendar and site visit schedules; assists with the preparation of grant related materials for meetings to include City Council Committees.
  • Assists with departmental budget as it relates to grants and generates requested information, data and reports from information maintained in the grants management database or other sources of information.
  • Other duties as assigned